Job posting: Executive Assistant

The Executive Assistant (EA) will provide executive-level administrative and operational support to the President and CEO, Vice President B’ and Executive Director and is a key member of the Executive Office. Reporting directly to the Executive Director, the EA organizes and coordinates executive outreach and oversees special projects. The EA will perform confidential administrative duties with discretion and independent judgment. The ideal individual will have strong written and verbal communication in Greek and English, administrative, editorial, and organizational skills, and the ability to thrive while simultaneously managing multiple priorities.

● Manages and assists the President and CEO, Vice President B, and Executive Director with incoming and outgoing correspondence – phone, emails, letters, etc. including writing and/or proofreading all correspondence requiring official signature
● Manages the President and CEO’s, Vice President B’s and Executive Director’s daily work calendars including scheduling appointments and meetings across various time zones, creating, and sending reminders; manages a regular cadence of all-staff meetings
● Maintains all electronic and physical files for the Executive Office
● Coordinates, schedules, and organizes board and committee meetings, creates (in collaboration with the Fundraising Department), assembles and distributes all materials for meetings; Notates, transcribes, files and distributes all board minutes
● Collaborates daily with all other departments such as Communication, Fundraising and Finance
● Works with the fundraising department to maintain lists of critical stakeholders for the Executive office e.g., donors, artists, curators, other institutional leaders; supports with list management related to Special Events
● Works with the Communications department to coordinate internal/ employee communications
● Conducts research on potential board members, potential donors and other matters, as required
● Works on special projects as assigned
● Maintains complete confidentiality and discretion in all matters

● Bachelor’s degree, required: degree in the arts, preferred
● Previous experience as a high-performing Executive Assistant, required
● English and Greek professional fluency (reading, writing, speaking), required
● Experience with non-profit or corporate boards, preferred
● Proven editing and copywriting experience, preferred
● Legal experience, preferred
● Knowledge of and interest in international museums and cultural organizations, preferred
● Results and detail-oriented, collaborative, willing to take on broader responsibilities
● Proficiency with Microsoft Office Suite (Excel, Word, PPT), required

To express interest and send CV (Deadline: October 20th, 2024):
Apostolos Sagiakos, asagiakos@cycladic.gr

ABOUT THE MUSEUM OF CYCLADIC ART

The Museum of Cycladic Art holds one of the most complete collections of Cycladic Art in the world, showcasing the world-famous Cycladic marble figurines of the 3rd millennium BC that have influenced several 20th and 21st century artists such as Brancusi, Modigliani, Giacometti, Hepworth and Moore.

Our mission is the promotion of the Aegean Civilization (from 6,000 BC) and to disseminate its art, both locally and internationally.